USA
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United Kingdom
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SingaporeA business visa is assessed on two relationships: the one between you and your employer or your own firm, and the one between you and the company inviting you. Weakness in either is what sinks an application, and it is usually the invitation side that lets applicants down.
An invitation letter that names no dates, sits on no letterhead, or comes from a company with no verifiable registration will not carry a file. We review the invitation before it is submitted and tell your host what needs correcting, which is far easier than discovering the problem after a refusal.
For self employed applicants and business owners the financial side needs more care than for salaried staff. Firm registration, GST filings, current account activity and CA certified financials all have to tell the same story about the business that your application claims.
What is included
- Invitation letter reviewWe check the host letter for the dates, purpose, signatory and letterhead details consulates look for, and tell you what to request if it falls short.
- Sponsor documentationHost company registration, trade licence, contact details and financial support papers where the host is bearing your costs.
- Employer documentationCovering letter confirming your role, salary, leave sanction and that your position is held open for you.
- Business owner documentationFirm registration, partnership deed, GST returns, current account statements and CA certified financials.
- Proof of the business relationshipPurchase orders, invoices or correspondence that show the trip has a genuine commercial basis.
- Forms, slot booking and briefingApplication completed, appointment booked and a walkthrough of what happens at the centre.
What you will need
Documents for a business visa.
- Original passportValid six months beyond return
- PhotographsTo the destination specification
- Invitation letterOn host letterhead, naming you, dates and purpose
- Host registration proofTrade licence or incorporation certificate
- Host contact detailsAddress, phone and signatory name
- Sponsor identity proofPassport or residence card of the inviting person
- Sponsor financial supportIf the host is bearing your costs
- Company covering letterRole, salary and confirmation your job is held open
- Business registrationFirm registration, trade licence or partnership deed
- GST registrationWhere applicable to your business
- Current account statementBusiness account, last six months
- Personal bank statementLast six months, bank stamped
- Income tax returnsLast two assessment years
- Prior dealings proofPurchase orders, invoices or email correspondence
Business visa or tourist visaAttending a conference, meeting a supplier or inspecting a site is business travel and must be declared as such. Applying on a tourist visa to attend business meetings is a misdeclaration, and it causes problems at immigration as well as on future applications.
How it works
How a business file is built.
Consultation
We establish the purpose of travel, who is inviting you and who is bearing costs, which determines the whole document set.
Invitation review
We check the host letter and supporting registration documents before anything else is prepared.
Company and financial file
Employer or business documents assembled, with the financial picture checked for consistency.
Submission
Forms filled, fees paid, appointment slot booked and a briefing before you attend.
Outcome
Passport collected once the decision is out, with flights arranged through us if needed.
Questions
Business visa questions.
Usually not. Consulates expect a letter on company letterhead naming you, your passport number, the purpose, the exact dates and who is covering costs, signed by an identifiable person. We will draft the requirements for your host so they only have to issue it once.
Not harder, but the documentation is different. Instead of an employer letter you evidence the business itself through registration, GST filings, current account activity and CA certified financials. Consistency across those documents matters more than the numbers being large.
In most cases yes, provided the itinerary declares it and the dates fit within the visa validity. It has to be declared upfront rather than added quietly, since an itinerary that does not match the stated purpose raises questions.
Not necessarily. You can fund the trip personally, the host can cover it, or your employer can. What matters is that the file is clear about which it is and that the financial documents support that arrangement.
By destination
Requirements for your country.
Documents neededGet started
Tell us about your trip.
Send the destination, your travel dates and who is inviting you. We will come back with the exact document set for your case.
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